Table of Contents
Use Outlook to send Word content to email body
Insert Word content in Gmail
What to do if you encounter confusion in format?
Home Software Tutorial Office Software how to send a word document as the body of an email

how to send a word document as the body of an email

Jul 28, 2025 am 03:34 AM

To put Word document content directly into the email body, you can follow the following steps: 1. When using Outlook, select all Word content and copy it, paste and select "Keep text format" or directly Ctrl V in the newly created email body. If the format is inconsistent, you can clear the format in Word and try again; 2. In Gmail, copy the Word content and paste it to the email body, check and manually adjust the styles of tables, bullets, etc., and paste complex formats first in Notepad and then reset; 3. If the format is still confusing, consider manually re-arrangement and paste as pictures or screenshot important contents after using plain text. Compatibility of different clients varies and needs to be adjusted according to the situation to ensure reading results.

how to send a word document as the body of an email

If you need to put the content of the Word document directly into the body of the email, instead of as an attachment, the method is actually not complicated. The key lies in the processing of the copy-paste format and the degree of support of the email client .

how to send a word document as the body of an email

The following are specific operation suggestions based on different situations:


Use Outlook to send Word content to email body

If you are using Microsoft Outlook, this is the most convenient way, because Word and Outlook are both Office suites and have the best compatibility.

how to send a word document as the body of an email
  • Open your Word document
  • Select all (Ctrl A), and copy (Ctrl C)
  • Create a new email, and after filling in the information in the recipient column, position the cursor in the text area
  • Select "Keep Text Format" when pasting or use Ctrl V directly

This will basically maintain the original paragraph, title, font and other styles. If you find the formatting is malfunctioning, you can try to click "Clear All Formats" in the "Start" menu in Word, and then copy and paste it again.


Insert Word content in Gmail

Gmail's rich text editor also supports Word format better, but not 100% restore.

how to send a word document as the body of an email

The operation steps are as follows:

  • Open Word document and copy all content
  • Log in to Gmail, create a new email, and click on the text area
  • Paste the content in
  • Check whether the layout is normal, especially if elements such as tables, bullets, etc. may need to be adjusted manually

Some complex styles may be lost, such as multi-level lists or special font colors. At this time, you can consider pasting them in Notepad to remove the format and then resetting them.


What to do if you encounter confusion in format?

Sometimes even if the operation is correct, the content will still cause problems such as text squeezing together and line breaking misalignment after pasting into the email. This is usually because:

  • Word uses special formats (such as section breaks, headers and footers)
  • The email client does not support certain styles
  • Font embedding or local style causes display exception

Solutions include:

  • First use "plain text paste" and then manually reset the format
  • Use "paste as picture" method (suitable for situations where there is not much content)
  • Attach screenshots of important content to prevent dyslexia

In general, although it is not guaranteed to restore Word content perfectly, as long as you pay attention to format compatibility and paste methods, it can be completed smoothly most of the time. Basically that's it.

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