How to use Microsoft Teams?

Microsoft Teams is not complicated to use, you can get started by mastering the basic operations. To create a team, you can click the "Team" tab → "Join or Create Team" → "Create Team", fill in the information and invite members; when you receive an invitation, click the link to join. To create a new team, you can choose to be public or private. To exit the team, you can right-click to select "Leave Team". Daily communication can be initiated on the "Chat" tab, click the phone icon to make voice or video calls, and the meeting can be initiated through the "Conference" button on the chat interface. The channel is used for classified discussions, supports file upload, multi-person collaboration and version control. It is recommended to place important information in the channel file tab for reference.

Microsoft Teams is a powerful collaboration platform, and many people will find it a bit complicated when they first use it. In fact, as long as you master the basic operations, daily use is not difficult.

Create or join a team

Teams is the core of “team”, which you can understand as a project group, department or interest group.
If you are the person in charge, you can click the "Teams" tab on the left and click "Join or Create Team" → "Create Team". After selecting "Standard Team", fill in the name and description and invite members.
If someone invites you to join, you will usually receive an email or a link, just click to join.

FAQ:

• Is the newly created team public or private by default? Available to choose
• Can you quit after joining? Of course, right-click the team → leave the team

Chat and meet with colleagues

Teams is not only used for meetings, but also convenient for communication.
In the Chat tab, you can initiate one-to-one chat or create a new group chat. If you want to make a call, you can click the phone icon next to the other party’s name, and the same is true for video calls.
If you want to have a meeting, you can click the "Conference" button in the chat interface, or make an appointment for the scheduled meeting time directly.

Tips:

• Press Ctrl E to quickly search for contacts
• The mobile phone supports voice messages, suitable for when typing is inconvenient

File collaboration and channel management

Each team has a "channel", which is equivalent to a different discussion section. For example, a project team can have channels such as "design", "development", and "test".
Not only can you send messages in the channel, but you can also upload files, share OneNote notebooks, and set up to-do items. Files are automatically saved on OneDrive or SharePoint, and multiple edits do not conflict.

suggestion:

• Put important information in the channel file tab so that everyone can view it at any time
• If there are many versions of the file, remember to enable the version control function

Basically these common functions. When you first start, you may feel that there are too many menus, but after using them a few times, you will find that the logic is very clear. The key is to use the corresponding functional modules according to actual needs.

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