How to Present a PowerPoint Presentation in Microsoft Teams

With more companies and individuals utilizing video conferencing to meet their peers, it’s important to have ways to present content live. Thankfully, learning how to present a PowerPoint presentation in Microsoft Teams is straightforward. We’ve highlighted two ways to add your presentation directly into your Teams meeting — and make it interactive.

How to Present a PowerPoint Presentation in Microsoft Teams: PowerPoint Live Option in Teams

Step 1: Start a Teams meeting and wait until all guests are present.

Step 2: Select Share.

Step 3: Look for PowerPoint Live and double-click the presentation you want if it’s available in the visible list.

Step 4: If you don’t see the PowerPoint presentation you want to share, click Browse my computer or Browse OneDrive. Then, navigate to where your presentation is saved and double-click to open it.

Step 5: Use the navigation arrows to move back and forth through your presentation slides as needed.

Step 6: You can also use the thumbnail strip to skip quickly through the presentation to a specific slide.

Step 7: Alternatively, press Go to slide, which will display a grid showing all your available slides. Click the slide you want to share with your audience at that moment.

Step 8: To highlight points on your slides in real time, you can use the highlighter, pen, laser pointer, or eraser (all tools available in PowerPoint Live).

Show a PowerPoint Presentation in Microsoft Teams: Present in Team Option

Step 1: Open the PowerPoint presentation you want to showcase in your Team meeting.

Step 2: Click the Present in Teams button at the top of the PowerPoint window.

Now you can continue with your presentation using the same method highlighted above from Step 5 onward.

Bonus Tips: Audience Participation Controls

As an audience member on Teams, you don’t have to simply watch the presentation passively. Microsoft Teams provides several ways to absorb the information at your own pace. You can use the navigation arrows in the same way as the presenter, but only you will see your changes. If you need to go back and review an earlier slide, you can use the arrows to do this. Jump right back to where the presenter is at any time by pressing the Sync to Presenter button.

You can also click hyperlinks in the slides exactly as if the slides were stored on your own machine. The same applies to video content and other media.

Finally, you can translate PowerPoint slides into the language of your choice from a selection of 19 available. Click More options and look for Translate slides. Choose the relevant language to begin translation.

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