Zhengguan Kuaishou: Can AI write meaningful words when writing official documents?

Can artificial intelligence (AI) be meaningful when writing official documents?

Enter the writing page, enter the title or plan content, select the required text length, click the "One-Click Generate" button, and AI will automatically generate the first draft... In just ten seconds, a notice with a standard format and complete framework will be Was "cooked" out.

According to a report from Banyuetan on November 19, with the rapid development of artificial intelligence technology, the application of large AI models in various vertical fields is becoming increasingly in-depth. Recently, many AI software have successively launched official document writing sections, or launched "official document versions". Artificial intelligence has begun to affect daily government work such as official document writing, and this phenomenon has attracted social attention.

According to reports, AI mainly provides writing and generation services for legal documents such as notices and announcements, as well as transactional documents such as speeches and work summaries. It can be found that official documents have strong regularity. Compared with literary writing, official document writing does not require wild imagination, but needs to follow a certain format and convey a down-to-earth spirit of hard work. It seems more suitable for AI writing.

Many users said that artificial intelligence official document software has reduced the repetitive labor of processing text materials and achieved "painless writing". However, the shortcomings of artificial intelligence document software are also obvious. Many local cadres with experience in writing official documents generally believe that the advantages of artificial intelligence official document software are clear organization and clear themes, but the content is too general and the language is relatively rigid, which is not suitable for actual work. This is the pain point of artificial intelligence official document software

From the perspective of organizational work, if users directly apply mechanically copied official documents to work, it is easy to cause the articles to be the same. They seem to have frequent golden sentences and standardized formats. However, upon closer inspection, they are irrelevant and lack "dry information". "Hard goods". Using this kind of official document that seems to be universally applicable, but is not grounded and unrealistic to guide work is undoubtedly missing the mark.

From the perspective of spiritual communication, official documents not only need to reflect relevant decisions and processing results, but more importantly, convey the "human touch" from top to bottom. For example, after some major events that arouse widespread public attention, both the public and superior and subordinate institutions are in urgent need of clear spiritual guidance. With the creation of artificial intelligence, whether the "human touch" in official documents will become a "mechanical touch" requires further thinking

For example, the official "dissuade" notice issued after the Zibo explosion reflected strong humanistic care and allowed the fireworks to return to sincerity. In contrast, after the vicious incident, some official announcements used stereotyped expressions such as "the families of the victims are emotionally stable." Reports that are mechanically crafted often appear inhumane and cannot withstand the scrutiny of public opinion. In addition to standardized formats, only official documents that speak human feelings and tell the truth will be recognized by the public and have a practical impact on guidance work.

In the final analysis, the essence of AI document software is a tool. Just like not everyone with a stove can cook a table of good dishes, whether the content produced by AI is "fake and empty" or has substance depends entirely on whether the user can allow AI to extend its self-expression. It is expected that with the skillful use of users, AI can free users from complicated and repetitive basic writing and improve the efficiency of information transmission. However, we must also be careful not to let use become dependence, lose thinking, and breed formalism. (Zhengguan commentator Yang Han)

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