Table of Contents
1. View and analyze the use of storage space
2. Optimize photo storage to free up space
3. Manage device backup files
4. Clean up information and email attachments
5. Uninstall uncommonly used iCloud-enabled applications
Home Software Tutorial Mobile Application How to manage iCloud storage space_iCloud storage space management skills and practical methods

How to manage iCloud storage space_iCloud storage space management skills and practical methods

Sep 29, 2025 am 11:33 AM
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First check the use of iCloud storage, enter the iCloud storage space through the Apple ID in the settings to analyze the occupation of each application; then optimize the photo storage, enable "Optimize iPhone storage space" and clear the "Recently Deleted" album; then manage device backups, delete old device backups and close the backup function of non-essential apps; then clean up information and email attachments, set the information retention period and manually delete large files; finally uninstall the infrequently used iCloud applications, close their synchronization and completely delete relevant data.

How to manage iCloud storage space_iCloud storage space management skills and practical methods

If you find that your iCloud storage is about to run out, causing photos, app data, or backups to be unable to sync, it may be due to failure to clean up or optimize the storage content in time. Here are the steps to resolve this issue:

1. View and analyze the use of storage space

Understanding the space occupied by each application and function is a prerequisite for effective management. With the built-in analysis tools, you can clearly see which projects take up the most space.

1. Open the Settings app on your iPhone or iPad and click on the Apple ID avatar at the top.

2. Select "iCloud", and wait for the system to load the "Storage Space" chart after entering.

3. Check the usage details sorted by application, including items such as "Photo", "Backup", "Information Attachment" and other items.

4. Click on any item to view specific occupation details, such as the backup size or number of photos of a certain device.

2. Optimize photo storage to free up space

Photo gallery is usually the largest storage consumer in iCloud. Enabling the Optimize iPhone Storage feature reduces local and cloud burden while retaining all photos.

1. Go to Settings > Apple ID > iCloud > Photos.

2. Turn on the “iCloud Photos” option to ensure that all devices are synchronized.

3. Select " Optimize iPhone storage space " instead of "Download and keep originals", so that the high-resolution originals will only be saved in iCloud, and the smaller version will be retained on the device.

4. Regularly check the "Recently Deleted" album and clear deleted photos for more than 30 days to completely free up space.

3. Manage device backup files

Backups of old devices or apps that are no longer in use will continue to occupy quotas. Deleting these redundant backups can significantly make available space.

1. Go to Settings > Apple ID > iCloud > iCloud Backup.

2. Check all device backup names and sizes listed below.

3. Click on the unwanted device (such as an old iPhone that has been sold), select "Delete Backup" and confirm the operation.

4. For the current device, you can turn off data backup of non-essential apps: go to "iCloud" > "iCloud Cloud Backup" > "Manage Storage Space" > Select Device> Turn off the backup switch of a specific app in "Change App Storage Space".

4. Clean up information and email attachments

The accumulated text messages, iMessages, pictures, videos and documents in emails that have been accumulated over a long period of time will invisibly consume a large amount of iCloud credit.

1. Go to "Settings" > "Information", select "Retain Information" and set it to " 30 Days " or "One" to avoid saving indefinitely.

2. Turn on the "Automatic Delete Old Information" function, and the system will clean up expired content according to the set period.

3. Visit Settings > Apple ID > iCloud to check whether "Mail" is on. If the frequency of use is low, consider turning it off to stop synchronizing email attachments to iCloud.

4. Manually enter the "Information" app, find conversations containing large files, and press the media item to select "Delete" to remove the cloud copy.

5. Uninstall uncommonly used iCloud-enabled applications

Some third-party apps will synchronize data in the background even if they are not used frequently. Identification and processing of such applications will help control the growth of space in the long run.

1. Scroll down to the Apps Using iCloud list in Settings > Apple ID > iCloud.

2. Observe the storage usage displayed on the right side of each app, and focus on applications that occupy a large amount but have low usage frequency.

3. Click the name of the app and select "Close and Delete" to remove its data from iCloud (note: local data may still be retained).

4. If you need to clear completely, you can long press the App icon on the home screen and select "Delete App" to remove local and cloud-related data at the same time.

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