How to save a PPT as a PDF?
Open the PPT file to be converted; 2. Click "File" to enter the background; 3. Select "Save As" and specify the save location; 4. Select "PDF" in "Save Type" to select quality and options; 5. Click "Save" to complete the conversion, and the PDF will retain the original layout and be suitable for sharing or printing.
Saving a PowerPoint (PPT) as a PDF is a simple process and works almost the same across different versions of Microsoft PowerPoint (like 2016, 2019, 2021, or Microsoft 365). Here's how to do it:
1. Open Your Presentation
First, open the PowerPoint file you want to convert to PDF.
2. Go to “File”
Click on File in the top-left corner of the screen. This opens the backstage view where you can manage your file.
3. Choose “Save As”
Select Save As , then choose the location where you want to save the PDF (like your desktop, documents folder, etc.).
4. Select PDF as the File Type
- Click on Browse (or “Choose a location” depending on your version).
- In the “Save as type” dropdown menu, select * PDF ( .pdf)**.
- You can also choose between:
- Standard (publishing online) – better quality, larger file size.
- Minimum size (publishing online) – smaller file, lower quality (good for email).
Optional: Click on Options to choose specific slides (eg, only current slide), include comments, or exclude hidden slides.
5. Click “Save”
Once everything is set, click Save , and your PPT will be converted to a PDF.
Tips:
- The PDF will keep your fonts, images, and layout intact in most cases.
- If you're on a Mac, the steps are nearly identical in PowerPoint for Mac.
- You can also use Print > Print to PDF as an alternative method, but “Save As PDF” gives you more control.
That's it—your presentation is now a PDF and ready to share or print.
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