OA is the abbreviation of Office Automation System, which means office automation system. It is an application system for the daily operation and management of enterprise organizations. Its purpose is to optimize and improve the work efficiency of employees and managers. Simply put, the OA system is a software used by enterprises for daily office work. It advocates paperless office. Its main functions are: process approval, attendance, notices and announcements, voting management, administrative management, personnel management, asset management, project management, Customer management, etc.;
Its advantages are:
1. Controllability (allows the execution of each work to be smooth The management system is sound and the management system is sound); The system becomes a natural organizational binding force);
4. Growth (ability to withstand the expansion of organizational scale and business expansion in the process of enterprise development).
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1) Establish an internal communication platformSuch as: notifications, announcements, work diaries, work plans, instant messaging, etc.
2) Realize the automation of work flow and transaction processing
Changed the traditional paper-based official document office mode of the unit, including sending and receiving documents, submitting approval documents, file management, file management, and report delivery inside and outside the enterprise , meeting notices, etc. all adopt electronic circulation methods such as electronic drafting, circulation, approval, countersigning, issuance, and archiving to improve office efficiency and achieve paperless office. There is no need to run around in various departments with various documents, applications, and receipts, waiting for approval, signature, and seal. Instead, fast and cheap network transmission methods are used to coordinate the work of various departments within the unit by utilizing the information sharing function. Reduce complex aspects of work.
3) Establish an information release platform
Establish an effective place for information release and exchange within the unit, such as electronic bulletins, electronic forums, and electronic publications, so that internal rules and regulations, news briefings , technical exchanges, announcements, etc. can be widely disseminated among employees within the company, so that employees can understand the development trends of the company.
4) Realize the automation of document management
enables all types of documents (including various files, knowledge, and information) to be saved, shared and used according to permissions, and has a convenient search means. Document management automation enables the electronicization of various documents. Documents can be stored in the form of electronic file cabinets and used and shared according to permissions. After realizing the automation of document management, if a new employee comes to the company, as long as the administrator registers an identity document for him and gives him a password, he can enter the system and see the things accumulated by the unit, rules and regulations, and various technologies. Documents, etc., as long as his identity meets the scope of permissions, he can naturally see them, which reduces a lot of training links.
5) Auxiliary office
It involves a lot of content, such as personal office, conference management, vehicle management, office supplies management, library management, etc., combined with our daily office work various auxiliary offices and realize the automation of these auxiliary offices.
6) Realizing distributed office
has changed the traditional centralized office working method and expanded the office area. It can be used at home, in various parts of the city and even in every corner of the world through network connection to work at any time, greatly greatly It facilitates office work and information exchange for employees on business trips.
To maintain an OA system, in addition to basic computer and network knowledge, you must also be familiar with the corresponding OA software. There are many kinds of OA software currently in use, but there are no more than two categories. One is OA systems built using IBM's Lotus Notes, Microsoft's Exchange and other special software, and the other is developed using Web technology (java, .net , php, asp, etc.) OA system based on B/S mode.
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