What is a file management system

File management has received more and more attention from enterprises, but in the process of file management, enterprises often encounter the following problems: massive file storage and difficult management; slow search and low efficiency; file version management Chaos; file security is not guaranteed; files cannot be effectively collaborated and shared; knowledge management is difficult, etc. Therefore, the file management system has gradually become a hot research topic in the industry at home and abroad.

Function

As a unified information management mechanism, the file management system should have the following functions : (Recommended learning: PHP video tutorial)

1 Centralized storage, unified document sharing; the centralized storage of bank monitoring in the era of big data is based on the branch monitoring sub-center ], set up a unified monitoring center at the head office for centralized storage, thereby saving manpower, and establishing a rapid emergency response system between outlets, branches and head offices.

2 Permission management can carry out fine-grained permission control for users, departments and positions, and control user management, browsing, reading, editing, downloading, deletion, printing, subscription and other operations;

3 Full-text index, which can index the contents of Office, PDF and other files [3], and quickly and accurately find the required files from massive amounts of data;

4 Document audit, which describes every action in the entire document life cycle , including operator, action, date and time and other information. Through audit tracking, you can have a global grasp of the operation of all files within the system;

5 Version management, documents are associated with multiple versions to avoid the use of wrong versions, and support View, roll back and download historical versions;

6 Automatic numbering, you can freely combine and design numbering rules;

7 Lock protection, document authors and users with administrative rights can lock the document to ensure that the document Not to be modified at will. When the document needs to be modified or deleted, it can be unlocked to ensure the normal operation of the document;

8 rule application, the system supports setting rules for the directory, specifying actions, conditions and operations, when the action is triggered and meets the set conditions , the system automatically executes the rule operations;

9 Storage encryption, files are stored encrypted to prevent file proliferation and fully ensure the security and reliability of enterprise-level data;

10 Data backup, Supports dual protection of database backup and complete data backup, fully ensuring the security of data within the system. Users can set the backup time and location by themselves, and when the specified time is reached, the system will automatically perform the backup operation;

11 Document borrowing, user access rights can be controlled during the lending process. The borrowed user will receive an instant message notification sent by the system. The system supports automatic recovery processing of loaned documents based on time;

12 Approval process, the approval process can be customized to realize process solidification and solve the problem of chaotic approval processes within the enterprise;

13 Statistical reports can automatically count personnel and department document usage and document storage.

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