How to efficiently remove extra blank lines in Office documents

1. Quickly delete redundant blank lines in Office documents

In Office documents, to quickly delete redundant blank lines, you can use the following methods:

1. Use the Find and Replace function

   • Open an Office document (such as a Word document).
   • Use the keyboard shortcut Ctrl H Open the Find and Replace dialog box.
   • Enter ^p^p in the "Find" box and ^p in the "Replace" box.
   • Click the "Replace All" button.

   This will replace multiple consecutive blank lines with one blank line and quickly delete excess blank lines.

2. Use VBA macro

   • Open an Office document.

   • Press Alt F11 to open the VBA editor.

   • Insert the following code in the VBA editor:

     Sub RemoveEmptyLines()
         Selection.Find.ClearFormatting
         Selection.Find.Replacement.ClearFormatting
         With Selection.Find
             .Text = "^p^p"
             .Replacement.Text = "^p"
             .Forward = True
             .Wrap = wdFindContinue ' 替换整个文档
             .Format = False
             .MatchCase = False
             .MatchWholeWord = False
             .MatchWildcards = False
             .MatchSoundsLike = False
             .MatchAllWordForms = False
         End With
         Selection.Find.Execute Replace:=wdReplaceAll
     End Sub

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   • Run the macro.

   This VBA macro code can also replace multiple consecutive blank lines with one blank line.

2. Batch clear excess blank lines in WPS documents

In WPS documents, a similar method can be used to batch clear excess blank lines. :

1. Open the WPS document using the find and replace function

   • .
   • Use the keyboard shortcut Ctrl H Open the Find and Replace dialog box.
   • Enter ^p^p in the "Find" box and ^p in the "Replace" box.
   • Click the "Replace All" button.

   This can quickly clear redundant blank lines.

2. Use macro recording

   • Open the WPS document.
   • Click "Tools" > "Macro" > "Record Macro".
   • Do the same find and replace operation during macro recording.
   • Stop recording macro.

   The macro recorded in this way can be run in subsequent documents to remove excess blank lines in batches.

Summary

1. (1) In Office documents, use the find and replace function or VBA macro to quickly delete excess blank lines .
2. (2) In WPS documents, you can also use the find and replace function or macro recording to remove excess blank lines in batches. Choosing the appropriate method depends on personal preference and documentation needs.

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